The Graduate Application for Admission is accessed by new and returning applicants from the website of the department or major they are applying to. A direct link to the application is not provided from the Graduate School website or GradWeb to ensure that applicants are aware of all departmental policies, procedures and requirements before they start an application.
Applicants who have previously started an application and are returning to complete their application can use the “Return Users” section of the landing page. New applicants can click on the “Create Account” button to answer a set of questions that will determine if they have to pay an application fee or not. They can create an account in the page following this brief questionnaire.
Applicants can also access a group of pages titled, “Program Requirements”, “Program Information”, “Fees”, “Application Deadlines” and “Help & Support” to view information that is specific to the major they are applying to and to access this knowledge base.
The Graduate Application for Admission consists of three sections. The institutional application is common to all departments and consists of two pages titled the Personal Information page and the Academic History page. For some majors there may be two additional pages titled Letters of Recommendation and Departmental Application. Finally a Payment page allows applicants to submit a payment and complete the application.
The Payment page is only accessible after the other pages have been completed. Applicants will be redirected to a payment processing system to complete the payment and can return to the application after making a successful payment.
Each page of the application is described in detail below.
The personal information page includes two sections. The first section requests information about your name, gender, ethnicity and address including an emergency contact. The second section requests information about your residency.
If you are a U.S. Citizen or Permanent Resident (Green Card holder) and indicate that you are an Oregon resident, you will be asked to respond to a set of additional questions that will allow the University to determine if you will be considered an Oregon resident for tuition purposes.
If you indicate that you are a non-resident alien (not a citizen of the United States of America or Green Card holder), you will be asked to provide information about your country of birth, your home address and information about dependents. You can add information about more than one dependent by clicking on “Add another dependent” towards the bottom of the page.
At any time you can click on the little green help icons found next to certain fields to view information specific to that field without navigating away from the page.
You can save a partially completed page by clicking on the “Save” button at the bottom of the page. Saving the page will bring you back to the same page again. Once you complete the page, you can click on the “Save and Continue” button, which will bring up a confirmation page. Clicking on the “Confirm” button at the bottom of the confirmation page will mark the page as complete.
At any time you can navigate to the Dashboard by clicking on the “Apply Online” link from the menu on the top of the page. You can also access other pages of the application such as the Academic History page by clicking on the name of the page from the navigation menu on the top.
The personal information page must be fully completed in order to fill out the Letters of Recommendation page or the Program of Study.
The Academic History page consists of three parts. The first section requests information about the degree, term and major you are applying for. Information about the degree, term and major are picked up directly from the responses you provided while creating your login name but can be updated on this page.
Please note that if you change the term and major of your application, a different set of deadlines and requirements may apply.
The second section requests information about a TOEFL exam or IELTS exam if your native language is not English.
The third section asks you to provide your academic history by entering all the educational institutions you have attended in the past (limited to 8 institutions) whether you received a degree from that institution or not.
One educational institution is required and is displayed by default but you have the option of adding more institutions by clicking on “Add another institution” towards the bottom of the page.
At any time you can click on the little green help icons found next to certain fields to view information specific to that field without navigating away from the page.
You can save a partially completed page by clicking on the “Save” button at the bottom of the page. Once you complete the page, you can click on the “Save and Continue” button, which will bring up a confirmation page. Clicking on the “Confirm” button at the bottom of the confirmation page will mark the page as complete.
At any time you can navigate to the Dashboard by clicking on the “Apply Online” link from the menu on the top of the page. You can also access other pages of the application such as the Academic History page by clicking on the name of the page from the navigation menu on the top.
The Letters of Recommendation page allows you to trigger requests for letters of recommendation by email. Every referee you enter on the page will receive an email as soon as you submit the page asking them to complete an online letter of recommendation for you. You will be notified by email as soon as a referee entered by you completes a letter of recommendation.
You can also opt to not trigger an email to a referee by checking the box “This letter will not be sent online”.
Your department will specify how many letters of recommendations are required and those referenced will be marked as “Required”.
Towards the bottom of the page, you can indicate if you waive access to view the letters of recommendation provided or not. Referees can view your decision to either view or waive access to their letters.
You can save a partially completed page by clicking on the “Save” button at the bottom of the page. Once you complete the page, you can click on the “Save and Continue” button, which will bring up a confirmation page. Clicking on the “Confirm” button at the bottom of the confirmation page will mark the page as complete.
At any time you can navigate to the Dashboard by clicking on the “Apply Online” link from the menu on the top of the page. You can also access other pages of the application such as the Academic History page by clicking on the name of the page from the navigation menu on the top.
The Departmental Application page has questions that are specific to the major you are applying to.
You can save a partially completed page by clicking on the "Save" button at the bottom of the page. Once you complete the page, you can click on the "Save and Continue" button, which will bring up a confirmation page. Clicking on the "Confirm" button at the bottom of the confirmation page will mark the page as complete.
At any time you can navigate to the Dashboard by clicking on the "Apply Online" link from the menu on the top of the page. You can also access other pages of the application such as the Academic History page by clicking on the name of the page from the navigation menu on the top.
You can use the Payment page to pay the application fee by credit card or E-check. After you accept the Affidavit on the payment page, you will be redirected to a different University site that processes payments. You should receive a confirmation email letting you know that your application is complete if the payment goes through successfully.
The Dashboard is accessible to new applicants by clicking on the “Home” link from any page in the application. Returning applicants who have not yet completed an application will also see the Dashboard after they log back in. The Dashboard allows you to navigate between the different pages of the application, displays the application deadlines for your chosen major and contains relevant information provided by your department.
Applicants who log back in after completing an application will also be able to view their completed application through the Dashboard, view the status of their letters of recommendation, send reminders to referees (recommenders) who have not yet provided a recommendation and view the admission decision if it has been entered by the department or the Graduate School.